Top 5 Free Onboarding Software 2023

In this article we dive into the world of onboarding software and share with you the top 5 free options of 2023. Let’s face it, onboarding new hires can be a hassle. From paperwork to training, it can feel like a never-ending cycle.

But what if we told you that there’s a solution that can make the process a breeze? Introducing free onboarding software. These software options are packed with features that will automate your paperwork, track progress and make the whole process less overwhelming, not only for you but also for your new hires.

We also created a list of top free onboarding software that is based on the latest reviews from leading Business Software and Services Reviewers, G2 and Software Advice Rating.

So, let’s get started and discover the top free onboarding software of 2023 that will elevate your onboarding process to new heights. But before that, a quick look at what onboarding software is.

This article includes the following sections:

What is onboarding software?

Onboarding software is like a personal assistant for your new hires. It’s designed to make the process of bringing on new employees a whole lot easier and more efficient.

Think of all the paperwork, account set-ups, training, and progress tracking that goes into onboarding a new employee. It can be overwhelming, right?

Well, that’s where onboarding software comes in. It automates all of those tasks, making the process smoother and less stressful for everyone involved.

The software also includes features such as performance management, compliance tracking, and employee engagement. With the use of onboarding software, companies can improve the new hire experience, increase productivity and reduce administrative workload.

So, it’s not just a tool, it’s a way to make the transition of new hires into the company more pleasant and efficient.

Why is onboarding software needed?

These innovative onboarding tools are designed to simplify the process of welcoming new hires into your company, making it more efficient, and enjoyable for everyone involved.

By automating tasks like paperwork and progress tracking, onboarding software saves HR departments time and effort, allowing them to focus on building relationships with new hires and improving organizational employee communication.

But the benefits of onboarding software don’t just end there. This software also includes features like performance management, compliance tracking, and employee engagement, ensuring that your new hires get off on the right foot and set the foundation for a productive and long-lasting relationship with your company.

List of Free Onboarding Software

Here are the best onboarding software tools you can access for free.

1. WebHR – Cloud Based Social HR Software


Useful evaluation metrics:

G2 Rating: 4.2 stars
Software Advice Rating: 4.5 stars
Pricing: Free for up to 10 users

WebHR onboarding software features

WebHR’s Onboarding Module is an intuitive solution that covers all the requirements for new hires. The process is easy, effortless, and fast, allowing new employees to self-onboard from their laptops, mobiles or tablets. 

Employees can fill out their paperwork from a location of their choice with WebHR’s onboarding solution, with any device at any time. The employees enrollment process made simpler with a smart wizard that prompts them through all the steps, helping them populate the information which is then securely stored.

The one-time process is comfortable and swift for both employees and employers, with the last step involving administrators approving and archiving the data.

2. Leapsome – Nurture new hires from day one


Useful evaluation metrics:

G2 Rating: 4.8 stars
Software Advice Rating: 5 stars
Pricing: Leapsome has 5 pricing editions. A free trial of Leapsome is also available.

Leapsome onboarding software features

Leapsome’s onboarding software is designed to help new hires ramp up quickly and easily. It offers a guided onboarding process that allows you to create personalized learning plans and set up learning paths with customized content. With learning schedules, you can automatically release new learning content to ensure new hires are progressing without being overloaded.

The software also includes progress updates, which allow you to test for completion and understanding, and learning reports, which provide insights into progress and areas that need more coaching. Additionally, Leapsome offers a great new hire experience by providing all learning material in one place, which helps increase engagement and retention.

3. Qualee – fast-track your talent acquisition journeys


Useful evaluation metrics:

G2 Rating: 5 stars
Software Advice Rating: 5 stars
Pricing: Free for up to 10 users

Qualee onboarding software features

Qualee is an onboarding software that helps organizations fast-track their talent acquisition journeys while fostering a sense of belonging for every employee. The platform focuses on building a work culture where employees feel invested in the company and their colleagues.

Qualee includes features such as brand awareness, gamification, whistleblowing, support for multiple languages, integration with Human Capital Management (HCM) and HRIS systems, live chat, and support for multiple file formats.

The platform helps organizations to engage and onboard new employees more efficiently, aligning with their needs and boosting productivity.

4. Wrike – Remove barriers, find clarity, exceed goals


Useful evaluation metrics:

G2 Rating: 4.2 stars
Software Advice Rating: 4.5 stars
Pricing: Completely Free

Wrike onboarding software features

While not completely an onboarding-only software, Wrike has some onboarding and offboarding features. Wrike’s employee onboarding and offboarding template simplifies the process of bringing on and letting go of employees for your organization. The template includes checklists and customizable tasks to track expectations and define each step of the process.  

This template allows users to create new onboarding and offboarding requests, streamline organization with custom fields, track progress through dashboards, and customize templates and workflows to meet their team’s needs.

Wrike lets you view each request’s status from a central dashboard, making it easy to track the progress of multiple onboarding and offboarding employees, streamlining the experience for both new and departing employees.

5. Freshteam – the smart HR software for growing businesses


Useful evaluation metrics:

G2 Rating: 4.4 stars
Software Advice Rating: 4.5 stars
Pricing: Free for up to 50 users

Freshteam onboarding software features

Freshteam is an onboarding software that streamlines the process of welcoming new hires. It includes features such as an onboarding checklist to assign tasks and ensure no steps are missed, a Welcome Kit to send all necessary documents in one click, and automated emails to send welcome messages with customizable templates. Freshteam has a feature for document sharing and signature collection, as well as a custom form for capturing new hire information. With Freshteam, you can easily manage onboarding documentation and create a seamless experience for new hires.


So, what’s the verdict? Is free onboarding software as awesome as it sounds? In a word – yes.

These software options are packed with features that will automate your paperwork, track progress and make the whole process less overwhelming, not only for you but also for your new hires.

I hope this article has helped you decide whether or not you need onboarding software. If you’re interested on the topic be sure to check out other blog posts about softtware such as Top 5 Employee Engagement Apps in 2023.

About the author

I am a Girl, that wants to live a Simple Life, and I am in a search of the recipe for happiness.  I invite you to join me on this journey! It will be an exciting adventure in which we will look for the simplicity of life, joy in everyday things, and free time outside the usual hustle and bustle.